Licensing content to a museum

[hp3]

A small museum recently contacted me about using one of my interactive Flash pieces as a kiosk element in one of their exhibits.

The Flash application would be a standalone projector that runs on one computer, corresponding to a specfic exhibit, in the museum.

I am trying to decide whether my licensing fee should be similar to amounts one pays for consumer oriented software ($25 - $50), or that the fee should be higher because this is a special public use, and will apparently add quality to their exhibit.

Anyone have experience with this sort of thing?
In addition to rates, what other issues issues should I be concerned about?

[cadin]

The fee is up to you, but there are some things you should consider:
1. What are the terms of the license?
If they want to be able to use it exclusively, and/or have it customized for their specific purpose the price would go up. Also, will they be able to use it forever, or just for the length of the exhibit?
2. Consumer software licenses are for personal use. They want to license it to put on display for many many people to use, so they're buying more than just a regular consumer license.

If it were me I would propose 2 options for them:
A low-ish price to purchase a non-exclusive license of the software as-is (no modifications) to use on display for the length of the exhibit.
And a higher priced option where you would work with them to create something specifically for their needs. They could then own it perpetually and exclusively.

They will probably come back wanting something in the middle, but it will at least give you an idea of their budget and expectations so you can work with them to create a deal that makes you both happy.

[hp3]

thanks for your post.

To start out, I sent a "public kiosk" non exclusive, perpetual use license with a higher rate than what I mentioned above. I indicated the number of allowed computers and the specified use in the license, incase anyone else is reviewing this for a similar situation.

As I understand it, the particular exhibit is permanent or atleast a long term one. It is a good idea to consider the duration of the license. I will include that for the next time.

They did not seem to require any specific changes from my original example so perhaps they want it "as is". If they do want changes then I will follow your second option.

Now I wait to see if they approve any of this.,